AL: How To Configure Extra Room Items

The Hook 

Use this workflow to allow housekeeping teams to track room-specific amenities that are not normally included with the room, like cribs and rollaway beds.

 

Before you begin...

• Requires Hotel Admin User Type access.

 

The Steps

Configuring the Extra Room Items Logbook

 

1. Navigate to the Room Assignment Facility in Alice Admin.

2. Select the checkbox for Enable Inventory Loader.

3. Click Update to save.                                                                         

4. Create an Extra Room Items Logbook within the Room Assignment Facility using the Name "Extra Room Items" and the Identifier Label "Item".

5. Select Enable Locations for Inventory.

6. Click Create to save.

7. Add Inventory Types per amenity item (e.g., Rollaway Beds, Cribs). (Note: It is not necessary to add inventory item fields).

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Adding Extra Room Items to the Logbook in Bulk

 

1. Navigate to the Logbooks tab, then select the Extra Room Items Logbook.

2. Click Add Extra Room Items.                                                                                                                                                              

Select Multiple, then click Download Blank Sheet.

4. Open the template sheet and enter the Extra Room items. Use the Name column to enter a unique identifier for each Extra Room item.

5. Use the dropdown in the Inventory Item Type column to assign each Extra Room Item a Type.

6. Leave the Room # or Location column blank unless the Extra room item is assigned to a known location.

7. Return to the Extra Room Items Logbook in Alice and click Add Extra Room Items to access the inventory loader.

8. Click Upload Sheet and select your completed file.

The Result Success: 

When Extra Room Items have successfully been added to the Extra Room Items Logbook, they will become available to be added or removed via the Rooms Tab on Alice Desktop (web) and the Alice Staff App (mobile).

 

Troubleshooting

• Note: If the sheet has errors during upload, a message will appear to notify you. Follow the instructions in the message to download the sheet and review the highlighted cells to resolve the errors.

• Note: Extra Room Items can also be added individually to the Logbook one-by-one instead of in bulk.

• Note: Items can be added and seen on AM or PM boards based on availability and will remain in the location until they are removed. Room History tracks items as they are added or removed from rooms.

• Note: Spotlight rooms or use the filters in the unassigned rooms section on web to easily locate Extra Items.

• Note: Extra Items can also be viewed via Logbooks; if the item is added to a room, the location will be visible in the Room # or Location column.