AL: Configure Turndown Generation Rules & Credits

Turndown with ALICE gives properties the ability to quickly generate turndown tasks and create an evening shift board to assign work to Room Attendants and track their progress throughout the night. Once Turndown is enabled in an account, a Hotel Admin can configure the feature in ALICE Admin.

User Type & Roles:

To perform this action in ALICE, the user must have at least Hotel Admin User Type access.

Things to Consider:

• Turndown must be enabled in the account prior to configuration. Contact your Customer Success Manager or [e-mail] to have this setting enabled.
• Turndown can be configured by a property admin with Hotel Admin user type access to ALICE.
• If Housekeeping Tasks are managed on a group level
• Configuration of Turndown includes the following steps:
  • Add Housekeeping Task(s) & Turndown Generation Rule(s)
  • Add Turndown Credits

Steps:

Add Housekeeping Task(s) & Turndown Generation Rule(s)

 

Before proceeding, Turndown must be enabled in the account. Only a Hotel Admin is able to request that this feature is enabled in the account.

1. Navigate to ALICE Admin and select the Room Assignment menu option.
   • Note: There will be 2 options for Room Assignment. One is a FACILITY on is a MENU OPTION that expands to show additional settings. Select the MENU OPTION as shown below.                                                                                                          
2. Select Housekeeping Tasks.
3. Use the Facility dropdown to select the Room Assignment Facility. Once selected, a list of existing Housekeeping tasks will populate in the table below. 
   
   If the Room Assignment Facility is managed by the Portfolio Manager (Group Level), any Housekeeping Tasks added to the list will be visible to all individual properties within the group.
4. Select Add to add the Turndown task to the list.  
5. Add Turndown as a Housekeeping Task. 
   • Name: Turndown
   • Abbreviation: TD
   • ALICE Task Type: Select Turndown from the dropdown
   • Icon: Bed Icon will auto-populate                                                                                                                                            
6. Select Save to save the Turndown Task.
7. Scroll down to Turndown Generation.
8. Select Add Rule.                                                                                                                                                                                           
9. Select the Turndown task created above from the Turndown Task dropdown.
10. Use the dropdown to select the Reservation Statuses that should receive Turndown service. (Select all that apply)
    • For example: Stayover, Due In, Checked In
11. Use the dropdown to select the Workflow Statuses that should receive Turndown service. (Select all that apply)
    • For example: Inspected, Occupied Clean
12. Select Save.

 

If there are multiple Turndown tasks performed by your housekeeping staff, repeat the steps to add additional Housekeeping Tasks & Turndown Generation Rules.

Add Turndown Credits:

1. Select the Room Assignment menu from ALICE Admin.
2. Select Credits.
3. Select Edit under the By Room Type section.                                                                                                                                            
4. Use the table to fill in the number of credits per room type for Turndown.  
    
5. Select Save.